How to write a Training Plan

We are sometimes asked to produce a training plan for our department or team.. where do we start?

Having completed a Training Needs Analysis (TNA), the resulting information can be formulated into a document as outlined below:

REPORT/ PLAN TITLE __________________

1.   Introduction

Intro, purpose, overview, scope

2.   Skills Needed

ABC personnel require the following skills:

1. Familiarity with….
2. Understanding of …..
3. Ability to …

3.   Training Requirements

ABC personnel are required to complete the following training courses:

1. Level 1 staff…..
2. Level 2 staff….
3. Level 3 staff ….
4. Specific skill requirements by person are shown in the training needs analysis table

4.   Training Records

Training records and dates completed for current employees will be maintained in three places:

Level 1 staff ….

Level 2 staff….

Level 3 staff ….

The Training Plan Matrix shows an example format for maintaining near-term Training requirements, training records, and. training schedules.

Example Individual Training Needs Analysis Table

Example Training Plan Matrix

Legend for Course/ Programme/ Category Titles:

X =  Required training/ learning/ course
O =  Optional, depending on job assignment and project phase

Legend for Individuals:

<date> or <tick> = Training completed
A = Action based project training needed this year/ period
B = Bite sized solutions training needed this year/ period
J = On-the-job  training needed this year/ period
M = Mentor training needed this year
P = Project training needed this year
…. etc

Note – this is a sample template, part of a series we are publishing on this site – please adapt to your situation and needs.